Archive of ‘Stationery Tips’ category

How to Address Your Wedding Invitation Envelopes – Part 2

This post, How to Address your Wedding Invitation Envelopes – Part 2, is going to cover four different envelope printing methods for placing your guest’s address onto the envelope! Let me note that these four methods are not the ONLY way to address envelopes, but they are, in my opinion, the most common and most traditional ways.

In How to Address Your Wedding Invitation Envelopes – Part 1, I shared with you proper techniques to write your guest addresses, please reference that post before moving to Part 2.



1. DIGITAL ENVELOPE PRINTING

Printed by Paper Hearts in our studio, digital address printing is an easy way to address envelopes and have the font and colors match your invitation. You submit an excel sheet (we provide the template) and we print the envelopes – as simple as that! A PDF proof is always provided so you can double check your addresses before they hit the press. We also print your return address on the front left corner or on the back flap of the envelope!

Paper Hearts Invitations Envelope Printing MorgantownPaper Hearts Envelope Printing

Paper Hearts Envelope Printing

 

2. WRAP-AROUND LABELS

Perfect for when you don’t have it in the budget to print white ink on dark colored envelopes, wrap around labels are a stylish way to address your envelopes without using those ugly white or clear “corporate” labels. Also printed right in our studio, Paper Hearts offers this type of labeling to our brides and is set up with an excel sheet similar to digital printing directly onto the envelope.

Paper Hearts Envelope Printing

 

3. HAND-LETTERING

Hand-lettered envelopes is a stylish way to address envelopes by combining traditional calligraphy and modern lettering. Hannah from Dainty Daisy Designs creates one-of-a-kind addresses and her modern, fun style is sure to complement your invitation and wow your guests! If you are interested in her envelope addressing services, you can check out her work and services on her Dainty Daisy Designs Website and Dainty Daisy Designs Instagram page!

Dainty Daisy Designs

 

4. TRADITIONAL CALLIGRAPHY

A beautiful way to add a classic touch to your wedding invitation envelopes is with traditional calligraphy. Marisa Jackson is a calligrapher from Charleston, West Virginia. She owns MarisaMade Illustration and Design and offers traditional calligraphy services in several different styles to add that extra unique touch to your envelopes. You can learn more about her services and see her amazing work on her MarisaMade Website or the MarisaMade Instagram page!

Marisa Made Calligraphy

 

Allison Paper Hearts Invitations

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How to Address Your Wedding Invitation Envelopes – Part 1

Envelope Header

As a stationery designer, I am always here to answer questions and educate brides on invitation etiquette. I’m hoping that this post helps answer the biggest questions about how to properly address your wedding invitation envelopes so that when the time comes to get your guest list together, things will be easy-peasy! I’ll go over address and state abbreviations, writing out your guest’s names, and how to properly use inner envelopes if you choose to incorporate those into your wedding suite.

Wedding invitation address on envelopes by Paper Hearts InvitationsGuest address on envelopes


 

ADDRESS ABBREVIATIONS

When it comes to getting your guest list together, formality is key. Wedding invitations are not just any old invitation, they are your wedding invitation, and probably the most expensive invitation you will ever mail. Even if it is a backyard wedding, you should still write out the address the properly: no abbreviations on the address should be printed on the envelopes. All words such as “Street,” or “Boulevard” are spelled out. State names may be written in full or use the two-letter postal code abbreviation.

Here’s a list of the most common abbreviations used in addresses and the correct way to spell them out.

Street Abbreviations

US STATE ABBREVIATIONS

State names may be written in full or use the two-letter postal code abbreviation.

State Abbreviations


 

PROPER NAMES

To address the envelopes using proper etiquette, you want to use your guest’s proper names on the envelopes. Example: “Bob” should be written out as “Robert”, and “Patty” should be written out at “Patricia”. Unless your guest’s never go by their formal names, you should try to use the formal name over any nick names or shortened names.

 


 

HOW TO LIST NAMES ON THE ENVELOPES

The etiquette guide below is from The Emily Post Institute

  • The outer envelope is addressed conventionally using titles, first, (middle), and last names. Middle initials aren’t used, so either write out the middle name or omit it.
  • Titles are abbreviated (Mr., Mrs., Ms., Dr.)

To roommates residing at the same address
An invitation to two people residing at the same address is addressed with both names connected by “and.” Use one or two lines, depending on length.

Example: Mr. Timothy Harris and Miss Stephanie Jones

To an unmarried couple living together

An invitation to an unmarried couple living together is addressed with both names connected by “and.” Use one or two lines, depending on length.

Example: Mr. Robert McCarthy and Miss Katherine Wilson

To a married couple
Invitations are always addressed to both members of a married couple, even though the bride may know only one or knows that only one will attend.

Example: Mr. and Mrs. Robert Smith
or
Mr. Robert and Mrs. Kimberly Smith

To a married woman doctor or two married doctors
If the woman uses her husband’s name socially, the address is “Dr. Barbara and Mr. James Werner.” If she uses her maiden name both professionally and socially, it is “Dr. Barbara Hanson and Mr. James Werner.” If the husband is also a doctor, the address is either “The Drs. Werner” or “Drs. Barbara and Robert Werner.”

How to add “and Guest”
Some believe that it is impersonal to address the outer envelope as “Mr. James Smith and Guest,” but I think that it is just fine to include the words “and Guest” on the envelope. I’ll explain below how to use the two envelope method to avoid placing “and Guest” on the outer envelope.

Example: Mr. James Smith and Guest

How to send an invitation to a family
Generally, an invitation to parents and children is addressed to the parents, but you may include “and Family” or list the child’s name under the parent’s names.

Example:

Mr. and Mrs. James Arthur Darling
and Family
or
Mr. and Mrs. James Arthur Darling
Sarah Darling
Adam Darling

 


 

USING INNER AND OUTER ENVELOPES

Some believe that it is impersonal to address the outer envelope as “Mr. James Smith and Guest,” or to list “and Family” under the parents names, so the two envelope system works well. Also, if you are inviting only certain members of a household you can easily list the invited members names on the inner envelope to avoid confusion as to exactly who is invited. Two envelopes, of matching or different colors, are used. The inner envelope is an un-gummed or unsealed envelope that holds the invitation, and then is placed in the outer envelope so that when the flap is lifted, the name(s) of the guest(s) is visible. The outer envelope is the one that is sealed for mailing and has the mailing address on it.

Example Outer: Mr. James Smith
Example Inner: Mr. James Smith and Guest
or
Example Outer: Mr. and Mrs. Angela Holmes
Example Inner: Mr. and Mrs. Angela Holmes, Sarah Holmes, Ashley Holmes

It’s also fine to write familiar names for close family:

Example Outer: Mr. and Mrs. Angela Holmes
Example Inner: Uncle Bill and Aunt Angela

 


 

Thanks for reading, friend! I hope this article helps answer questions you may have about how to go about getting your guest list together. If you ever have any additional questions, please feel free to email me at hello@paperheartsinvitations.com.

In part two (coming soon): I’ll go over different methods of actually getting your guest’s addresses onto the envelopes by explaining different printing and calligraphy methods. Subscribe to my mailing list so you don’t miss it!

 

Allison Paper Hearts Invitations

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10 Stationery Items to Consider When Planning Your Wedding

Carrie and Josh were married in May of 2016 (Happy Anniversary, guys!) in West Virginia and had a dinner reception at Historic Summit Inn located in Farmington, Pennsylvania. Their wedding was chocked full of gorgeous, rustic details! Paper Hearts Invitations was able to provide so many paper items for their big day and the amount of thought Carrie put into those details turned out beautifully. If you are wondering what services Paper Hearts can provide for you, please read on! You will see everything from a wedding invitation suite, ceremony programs, table numbers, menus, custom stickers for their favors and name cards for their guests. I’ve also included some fun photos of the happy couple and their big day. They are just the sweetest couple and these pictures captured by Jessica Fike Photography make you feel their joy and excitement.

I am a HUGE advocate for details. When all of your wedding stationery matches, your guests WILL notice! Here are 10 stationery items to think about when planning your wedding:

1. Save the Dates
2. Wedding Invitation Suite
3. Rehearsal Dinner Invitations
4. Ceremony Programs
5. Large Signs to welcome guests or display information
6. Name Cards
7. Table Numbers
8. Menus
9. Favor tags or stickers
10. Framed signs for family remembrance, the cookie table, and the guest book

If you have ideas on how you can make your wedding personalized, I’d love to chat! When you plan your wedding day around what you both love to do as a couple, everything will be exciting and effortless. You can incorporate things like hiking, watching movies, traveling, a favorite beer, spending time with your furry friends, your alma matter, a favorite sports team. Some of the best weddings I’ve attending have been because the couple incorporated their personalities into the details and they had fun! It’s that we all want from life and our wedding celebration, to have fun?

Contact Paper Hearts today to get started on your custom wedding package!

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6 Things To Do Before Contacting Your Stationery Designer

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photo by: Amberlee Christey Photography

So you’re starting to plan your wedding – congrats! With the holidays winding down, we are in the tail end of “engagement season.” All of those pretty pictures of your gal pal’s new diamonds are probably flooding your Facebook feed and you suddenly realize that 2016 is just a few days away and you’re getting married THIS YEAR! (mini freak-out session). You probably still have a million decisions to make, but hopefully this list will help you to be prepared when it is time for us to meet and talk about your wedding invitations!

1. Set a Date
This is a no-brainer. Without a date we can’t really start on a project timeline or narrow down your invitation wording.

2. Pick a Theme and Colors
This is a big one. Of course we can decide on the exact color of blue you want to use at our meeting, but come with a general idea of what your wedding colors are and what theme you plan to use for the event.

3. Set a Budget!
This is probably the most important one. Unless your budget is unlimited, which most bride’s aren’t, set a budget you’d like to stick with. This will help save time and keep your stationery designer on track with what can be done for you.

4. Chose a Hotel for Your Guests
Ok, even if you don’t officially call to book the hotel or necessarily even need one, have an idea about that ahead of time so that we can plan ahead to include that information on your invitation.

5. Meal Choices
Decide if you are having meal choices or a buffet/family style ahead of time. This will help us plan out your RSVP card more efficiently. Even if you aren’t tasting food for another couple of months and don’t have the exact meals narrowed down yet, have a general idea so that we can plan accordingly for space.

6. Know All Names
This may seem like an easy one, but make sure you know how each of your parents wants to be listed on the invitation. If Dad goes by a nickname and rarely uses his given name, ask him what he prefers. If your beau is a Junior, find out if he wants to be listed as such. This will make planning out the flow of the invitation wording much easier.

Hopefully this will help prepare you for our meeting! Don’t forget to contact me AT LEAST four months before your wedding to start on your invitations. I look forward to working with you!

- Allison

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