Archive of ‘Stationery Tips’ category

How To Make Your Last Name Plural

Paper Hearts Christmas Cards

Are you on the hunt for the perfect photo to use on your Christmas card this year? Whether you’ve scheduled a mini session with a professional photographer or snapped your own picture, family photo cards are the most popular type of holiday card to send to family and friends. Christmas cards are one of the most beloved holiday traditions of the season, but sometimes our beautiful cards are filled with grammatical errors and misplaced apostrophes. If you’re sending a Christmas card this year, here is a simple guide to making sure you’re following the rules.

If you can remember one thing from this post, never add an apostrophe to make your last name plural.

Paper Hearts Christmas Cards

Last Name NOT Ending in “s, x, z, ch, sh”

You do not place an apostrophe after the the last letter. Adding an apostrophe makes the name possessive. Just simply add an “s” to the end of the name.

The Smiths or The Smith Family
The Kotarskys or The Kotarsky Family

Last Name Ending in “s, x, z, ch, sh”

Add an “es” to the end of these names. There is an exception to this rule. If your last name ends in “ch” but is pronounced with a hard “k” sound, like the word monarch, add an “s” rather than “es.”

The Lucases or The Lucas Family
The Joneses or The Jones Family
The Archs or The Arch Family

Other Common Christmas Card Misspellings

Happy Holidays, not Happy Holiday’s

Season’s Greetings, not Seasons Greetings
This time it is possessive and needs an apostrophe because the greetings belong to the season.

You can shop my full collection of 2018 Christmas Cards on Etsy! Orders must be placed by December 10th.

Allison Kotarsky

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An Inside Look At My Top Five Favorite Materials

Barn at Fallingwater Pennsylvania Summer Wedding

All designers have their own creative style, their speciality, their niche. I like to consider myself as a clean white space dominate designer with soft and romantic details. Typography also plays a large part in my designs. I like to use clean serif and sans-serif fonts (those regular fonts), and carefully selected script fonts with glyphs (those swirly extras). Since starting my business in 2011, I’ve had the opportunity to use many many different materials to design and build my custom wedding suites. Here’s an inside look at my top five favorite materials to use.

photo by Jessica Fike Photography

1. Wedding White Card Stock
This cardstock is my favorite and my go-to stock choice. It is a soft white, not a stark white, and is thick and sturdy for invitations and enclosure cards. If you have a soft or natural color palette I will more than likely chose this paper for your invitations.

 

photo by Caitlin’s Living Photography

2. Envelope Liners
Envelope liners are a great way to add a pop of color or a pattern to your invitation. It’s another chance to use watercolor florals or place a wedding crest/monogram on the suite.

 

Paper Hearts Invitations Envelope Printing Morgantown

photo by Ashton Kelley Photography

3. Watercolor Florals
If you’ve been following my work or browsed my portfolio, you can see that I LOVE watercolor florals on my wedding invitation designs. The digital graphics come in many colors and designs to fit just about anyone’s wedding theme or colors. I have a few go-to websites to purchase my watercolor art from, including Creative Market and Etsy. I do not paint my own watercolor art, but I enjoy supporting other talented artists!

 

photo by Caitlin’s Living Photography

4. Belly Bands
Like envelope liners, belly bands are another way to add a pop of color, pattern or material to your invitation suite. I also love their practical purpose; holding all of the cards together! When brides are deciding which add-ons to keep and which they can live without, I always suggest keeping the belly band for practical and astheic purposes.

 

photo by Marcellaneous Photography

5. Moody Hues
Step aside blush pink, they moody hues are here! For a long time, like 5 years, shimmer blush pink was my go-to for envelope color. I loved how it matched just about every color scheme and my brides fell in love with the soft shimmer and elegance. Don’t get me wrong, it is still absolutely beautiful to use, but the wedding color trend is shifting to more moody colors like burgundy, navy, hunter green and black. I’m going to also throw it out there that dusty blues and dusty rose pinks are also becoming a trend. I consider these moody as well because they are an alternative to the traditional light blue and blush pink that we saw in weddings for many years. I’m loving a good dusty blue envelope.

If you have any questions about how you can incorporate these top five elements into your wedding suite you can contact me to discuss your options. I’m always happy to help and chat about my love of paper!

Allison Kotarsky

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Stamps Cost How Much? | Wedding Invitation Postage

Vintage Stamps

It’s Engagement Season! –

This week marks the start of engagement season. *happy dance* As a wedding professional, this is the most exciting time of the year! I love seeing friends and family get engaged and I love even more to hear all about how the proposal happened! The holidays are also one of the busiest times to sit around the table with your family and start to plan out the wedding budget. It’s that awkward conversation, but it has to be done. Here’s something you may forget to put in the wedding budget, postage stamps.

What Will I Be Mailing?

There’s more wedding stationery to budget for than most people realize. Here’s a run down of some of the wedding pieces you might send in the mail.

  • engagement announcement
  • save the date
  • bridal shower invitation
  • bridal shower thank you cards
  • rehearsal dinner invitation
  • wedding invitation
  • postage on RSVP card envelope
  • wedding thank you cards
Cost of Postage Stamps

Each piece of stationery you send to your guests requires a stamp. The United States Postal Service is still the most popular way to mail cards and letters in the US. You could use other shipping companies, but USPS really is the most cost effective choice. Here’s the 2018 pricing for the most common postage my brides use.

  • Postcards $.35
  • Letters (1 oz) $.50
  • Letters (2 oz) $.71
Things That Increase Postage

Odd size/Non-machinable surcharge – USPS charges $.21 per item for:

  • square envelopes
  • items that are too rigid (a bow or string with a knot would fall under this category)
  • items that don’t bend easily
  • items that have clasps, string closures, or any other non-standard way of sealing
Weigh Your Invitation

Once you have the completed invitation in hand, take it to the post office to be weighed. If you don’t have enough postage on the envelope, they will get returned to sender and you will have wasted a lot of time and money.

Average Cost To Mail Wedding Invitations

Most of my brides have wedding invitations that are 1oz or 2oz depending on if we use a pocketfold or have a lot of insert cards and embellishments. Here’s what most brides spend on postage.

  • Save the Date $.50
  • Wedding Invitation $.50-$.71
  • RSVP envelope inside of wedding invitation $.50
  • Thank you card $.50

Happy wedding planning! As always, if you have any questions about postage or wedding stationery I’m here to help! If you need help addressing your invitations properly, see this article about guest addressing.

Allison Kotarsky

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Why Paper Wedding Invitations Are Still Important

Deep Creek Lake Maryland Boho Wedding
Deep Creek Lake Maryland Boho Wedding
photo by Jessica Fike Photography

So you’re planning your wedding and getting advice from everyone in Facebook land on where to order. Many of them suggest discount places because “it’s just paper” and “they will end up in the trash anyways.” Well guess what else will? Leftover food, dead flowers, ripped apart wedding favors (you know, the little boxes with mints that get scattered all over the table), half empty beers, and so on. You see, you can’t make all aspects of your wedding live forever, so why skip on one of the only tangible items your guests will receive? Paper wedding invitations are still important.

When your friends and family members get that invitation suite in the mail they’re going to hold on to it and use it as their guide to book hotel rooms, plan their GPS route and know the name of who in the heck you are marrying. This little package you send them gives them everything they need to have the best possible experience at your wedding by being on time and in the right location. Sure, you could have them designed and printed at a discount place online but, unless you’re confident you know what needs included on the invitation, you might leave something off. You could also have an online wedding website to have people RSVP, but there are still so many people, like older relatives, that become overwhelmed with wedding websites. This is where the professional stationery designer comes in. I’ve designed hundreds of wedding invitations so I know how to word things properly and offer suggestions on what to include and what not to include. For instance, I bet you didn’t know it’s considered tacky to include your wedding registry on the printed invitation?

The form you fill out after booking gives me all information for all the possible scenarios of wording you need to include. Planning a wedding can be super overwhelming. I’ve heard it from brides time and time again. But hiring a trusted, local stationery designer is just like hiring a photographer or videographer. We shouldn’t be an afterthought. We need to be there from the beginning to guide you along the way and offer our professional advice. I love helping brides and learning all about you as a couple. Making your wedding day as special and as beautiful as I can is the best part of my job!

Ready for more information about custom invitations? Click here.

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When Should I Send Out Invitations?

Planning a wedding and sticking to a stationery ordering schedule can be a little confusing. Since there are so many different paper pieces to consider, I’ve created a wedding stationery timeline to make ordering your invitations and wedding day pieces a breeze. The timeline lists each item and tells you when your order should be placed with Paper Hearts and when to send them out to your guests.

You can download a printable version of the guide that has spaces for you to fill out your own dates.

Paper Hearts Wedding Stationery Timeline

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Farmhouse Table Decor Ideas

Paper Hearts Modern Farmhouse

I recently had the opportunity to visit one of my favorite venues, The White Barn at Lucas Farm! Brittney Lucas, the owner and coordinator, invited me to help decorate her farm tables with paper goods for a styled shoot showing creative ways brides can have them styled for their event. We decorated four different tables as well as a brunch bar and two cake tables. See the list of vendors involved below!

Here’s how you can incorporate paper goods into your wedding decor to add a little touch of detail on your wedding day or bridal shower.


1. Table Numbers
Table numbers often get overlooked as a decor piece, but they can help tie in the rest of the paper goods at the table.

2. Place Cards
Whether you’re hosting an event for 25 or 225 people, place cards are a great way to organize your guests. The help save their seat while they mingle and give them direction as to where they are to be seated during a large event.

3. Menus
Who doesn’t like to know what’s on the menu? I love seeing the food options right there in front of me. Once of the biggest attractions at a wedding, besides the actual wedding ceremony, is the food! Let’s face it, your guests came to eat, drink, and celebrate!



Brunch Display

White Barn Brunch White Barn Brunch

White Barn Brunch White Barn Brunch White Barn Brunch White Barn Brunch

Dessert Table

Dessert Table Dessert Table


Blush and Gold Rustic 

Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic Paper Hearts Blush and Gold Rustic


Boho Table

Paper Hearts Boho Table Paper Hearts Boho Table Paper Hearts Boho Table Paper Hearts Boho Table


Modern Farmhouse

Paper Hearts Modern Farmhouse Paper Hearts Modern Farmhouse Paper Hearts Modern Farmhouse Paper Hearts Modern Farmhouse Paper Hearts Modern Farmhouse Paper Hearts Modern Farmhouse Paper Hearts Modern Farmhouse

TEAM OF VENDORS
Venue: White Barn at Lucas Farm
Photographer: Sandie Narvaez Photography
Flowers: Floral Ingredients
Food and Desserts: Deep Creek Cakes and Bakes

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How to Address Your Wedding Invitation Envelopes – Part 2

This post, How to Address your Wedding Invitation Envelopes – Part 2, is going to cover four different envelope printing methods for placing your guest’s address onto the envelope! Let me note that these four methods are not the ONLY way to address envelopes, but they are, in my opinion, the most common and most traditional ways.

In How to Address Your Wedding Invitation Envelopes – Part 1, I shared with you proper techniques to write your guest addresses, please reference that post before moving to Part 2.



1. DIGITAL ENVELOPE PRINTING

Printed by Paper Hearts in our studio, digital address printing is an easy way to address envelopes and have the font and colors match your invitation. You submit an excel sheet (we provide the template) and we print the envelopes – as simple as that! A PDF proof is always provided so you can double check your addresses before they hit the press. We also print your return address on the front left corner or on the back flap of the envelope!

Paper Hearts Invitations Envelope Printing MorgantownPaper Hearts Envelope Printing

Paper Hearts Envelope Printing

 

2. WRAP-AROUND LABELS

Perfect for when you don’t have it in the budget to print white ink on dark colored envelopes, wrap around labels are a stylish way to address your envelopes without using those ugly white or clear “corporate” labels. Also printed right in our studio, Paper Hearts offers this type of labeling to our brides and is set up with an excel sheet similar to digital printing directly onto the envelope.

Paper Hearts Envelope Printing

 

3. HAND-LETTERING

Hand-lettered envelopes is a stylish way to address envelopes by combining traditional calligraphy and modern lettering. Hannah from Dainty Daisy Designs creates one-of-a-kind addresses and her modern, fun style is sure to complement your invitation and wow your guests! If you are interested in her envelope addressing services, you can check out her work and services on her Dainty Daisy Designs Website and Dainty Daisy Designs Instagram page!

Dainty Daisy Designs

 

4. TRADITIONAL CALLIGRAPHY

A beautiful way to add a classic touch to your wedding invitation envelopes is with traditional calligraphy. Marisa Jackson is a calligrapher from Charleston, West Virginia. She owns MarisaMade Illustration and Design and offers traditional calligraphy services in several different styles to add that extra unique touch to your envelopes. You can learn more about her services and see her amazing work on her MarisaMade Website or the MarisaMade Instagram page!

Marisa Made Calligraphy

 

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How to Address Your Wedding Invitation Envelopes – Part 1

Envelope Header

As a stationery designer, I am always here to answer questions and educate brides on invitation etiquette. I’m hoping that this post helps answer the biggest questions about how to properly address your wedding invitation envelopes so that when the time comes to get your guest list together, things will be easy-peasy! I’ll go over address and state abbreviations, writing out your guest’s names, and how to properly use inner envelopes if you choose to incorporate those into your wedding suite.

Wedding invitation address on envelopes by Paper Hearts InvitationsGuest address on envelopes


 

ADDRESS ABBREVIATIONS

When it comes to getting your guest list together, formality is key. Wedding invitations are not just any old invitation, they are your wedding invitation, and probably the most expensive invitation you will ever mail. Even if it is a backyard wedding, you should still write out the address the properly: no abbreviations on the address should be printed on the envelopes. All words such as “Street,” or “Boulevard” are spelled out. State names may be written in full or use the two-letter postal code abbreviation.

Here’s a list of the most common abbreviations used in addresses and the correct way to spell them out.

Street Abbreviations

US STATE ABBREVIATIONS

State names may be written in full or use the two-letter postal code abbreviation.

State Abbreviations


 

PROPER NAMES

To address the envelopes using proper etiquette, you want to use your guest’s proper names on the envelopes. Example: “Bob” should be written out as “Robert”, and “Patty” should be written out at “Patricia”. Unless your guest’s never go by their formal names, you should try to use the formal name over any nick names or shortened names.

 


 

HOW TO LIST NAMES ON THE ENVELOPES

The etiquette guide below is from The Emily Post Institute

  • The outer envelope is addressed conventionally using titles, first, (middle), and last names. Middle initials aren’t used, so either write out the middle name or omit it.
  • Titles are abbreviated (Mr., Mrs., Ms., Dr.)

To roommates residing at the same address
An invitation to two people residing at the same address is addressed with both names connected by “and.” Use one or two lines, depending on length.

Example: Mr. Timothy Harris and Miss Stephanie Jones

To an unmarried couple living together

An invitation to an unmarried couple living together is addressed with both names connected by “and.” Use one or two lines, depending on length.

Example: Mr. Robert McCarthy and Miss Katherine Wilson

To a married couple
Invitations are always addressed to both members of a married couple, even though the bride may know only one or knows that only one will attend.

Example: Mr. and Mrs. Robert Smith
or
Mr. Robert and Mrs. Kimberly Smith

To a married woman doctor or two married doctors
If the woman uses her husband’s name socially, the address is “Dr. Barbara and Mr. James Werner.” If she uses her maiden name both professionally and socially, it is “Dr. Barbara Hanson and Mr. James Werner.” If the husband is also a doctor, the address is either “The Drs. Werner” or “Drs. Barbara and Robert Werner.”

How to add “and Guest”
Some believe that it is impersonal to address the outer envelope as “Mr. James Smith and Guest,” but I think that it is just fine to include the words “and Guest” on the envelope. I’ll explain below how to use the two envelope method to avoid placing “and Guest” on the outer envelope.

Example: Mr. James Smith and Guest

How to send an invitation to a family
Generally, an invitation to parents and children is addressed to the parents, but you may include “and Family” or list the child’s name under the parent’s names.

Example:

Mr. and Mrs. James Arthur Darling
and Family
or
Mr. and Mrs. James Arthur Darling
Sarah Darling
Adam Darling

 


 

USING INNER AND OUTER ENVELOPES

Some believe that it is impersonal to address the outer envelope as “Mr. James Smith and Guest,” or to list “and Family” under the parents names, so the two envelope system works well. Also, if you are inviting only certain members of a household you can easily list the invited members names on the inner envelope to avoid confusion as to exactly who is invited. Two envelopes, of matching or different colors, are used. The inner envelope is an un-gummed or unsealed envelope that holds the invitation, and then is placed in the outer envelope so that when the flap is lifted, the name(s) of the guest(s) is visible. The outer envelope is the one that is sealed for mailing and has the mailing address on it.

Example Outer: Mr. James Smith
Example Inner: Mr. James Smith and Guest
or
Example Outer: Mr. and Mrs. Angela Holmes
Example Inner: Mr. and Mrs. Angela Holmes, Sarah Holmes, Ashley Holmes

It’s also fine to write familiar names for close family:

Example Outer: Mr. and Mrs. Angela Holmes
Example Inner: Uncle Bill and Aunt Angela

 


 

Thanks for reading, friend! I hope this article helps answer questions you may have about how to go about getting your guest list together. If you ever have any additional questions, please feel free to email me at hello@paperheartsinvitations.com.

In part two (coming soon): I’ll go over different methods of actually getting your guest’s addresses onto the envelopes by explaining different printing and calligraphy methods. Subscribe to my mailing list so you don’t miss it!

 

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10 Stationery Items to Consider When Planning Your Wedding

Rustic Blush Navy Wedding

Carrie and Josh were married in May of 2016 (Happy Anniversary, guys!) in West Virginia and had a dinner reception at Historic Summit Inn located in Farmington, Pennsylvania. Their wedding was chocked full of gorgeous, rustic details! Paper Hearts Invitations was able to provide so many paper items for their big day and the amount of thought Carrie put into those details turned out beautifully. If you are wondering what services Paper Hearts can provide for you, please read on! You will see everything from a wedding invitation suite, ceremony programs, table numbers, menus, custom stickers for their favors and name cards for their guests. I’ve also included some fun photos of the happy couple and their big day. They are just the sweetest couple and these pictures captured by Jessica Fike Photography make you feel their joy and excitement.

I am a HUGE advocate for details. When all of your wedding stationery matches, your guests WILL notice! Here are 10 stationery items to think about when planning your wedding:

1. Save the Dates
2. Wedding Invitation Suite
3. Rehearsal Dinner Invitations
4. Ceremony Programs
5. Large Signs to welcome guests or display information
6. Name Cards
7. Table Numbers
8. Menus
9. Favor tags or stickers
10. Framed signs for family remembrance, the cookie table, and the guest book

If you have ideas on how you can make your wedding personalized, I’d love to chat! When you plan your wedding day around what you both love to do as a couple, everything will be exciting and effortless. You can incorporate things like hiking, watching movies, traveling, a favorite beer, spending time with your furry friends, your alma matter, a favorite sports team. Some of the best weddings I’ve attending have been because the couple incorporated their personalities into the details and they had fun! It’s that we all want from life and our wedding celebration, to have fun?

Contact Paper Hearts today to get started on your custom wedding package!

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