How to Address Your Wedding Invitation Envelopes – Part 1

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As a stationery designer, I am always here to answer questions and educate brides on invitation etiquette. I’m hoping that this post helps answer the biggest questions about how to properly address your wedding invitation envelopes so that when the time comes to get your guest list together, things will be easy-peasy! I’ll go over address and state abbreviations, writing out your guest’s names, and how to properly use inner envelopes if you choose to incorporate those into your wedding suite.

Wedding invitation address on envelopes by Paper Hearts InvitationsGuest address on envelopes


 

ADDRESS ABBREVIATIONS

When it comes to getting your guest list together, formality is key. Wedding invitations are not just any old invitation, they are your wedding invitation, and probably the most expensive invitation you will ever mail. Even if it is a backyard wedding, you should still write out the address the properly: no abbreviations on the address should be printed on the envelopes. All words such as “Street,” or “Boulevard” are spelled out. State names may be written in full or use the two-letter postal code abbreviation.

Here’s a list of the most common abbreviations used in addresses and the correct way to spell them out.

Street Abbreviations

US STATE ABBREVIATIONS

State names may be written in full or use the two-letter postal code abbreviation.

State Abbreviations


 

PROPER NAMES

To address the envelopes using proper etiquette, you want to use your guest’s proper names on the envelopes. Example: “Bob” should be written out as “Robert”, and “Patty” should be written out at “Patricia”. Unless your guest’s never go by their formal names, you should try to use the formal name over any nick names or shortened names.

 


 

HOW TO LIST NAMES ON THE ENVELOPES

The etiquette guide below is from The Emily Post Institute

  • The outer envelope is addressed conventionally using titles, first, (middle), and last names. Middle initials aren’t used, so either write out the middle name or omit it.
  • Titles are abbreviated (Mr., Mrs., Ms., Dr.)

To roommates residing at the same address
An invitation to two people residing at the same address is addressed with both names connected by “and.” Use one or two lines, depending on length.

Example: Mr. Timothy Harris and Miss Stephanie Jones

To an unmarried couple living together

An invitation to an unmarried couple living together is addressed with both names connected by “and.” Use one or two lines, depending on length.

Example: Mr. Robert McCarthy and Miss Katherine Wilson

To a married couple
Invitations are always addressed to both members of a married couple, even though the bride may know only one or knows that only one will attend.

Example: Mr. and Mrs. Robert Smith
or
Mr. Robert and Mrs. Kimberly Smith

To a married woman doctor or two married doctors
If the woman uses her husband’s name socially, the address is “Dr. Barbara and Mr. James Werner.” If she uses her maiden name both professionally and socially, it is “Dr. Barbara Hanson and Mr. James Werner.” If the husband is also a doctor, the address is either “The Drs. Werner” or “Drs. Barbara and Robert Werner.”

How to add “and Guest”
Some believe that it is impersonal to address the outer envelope as “Mr. James Smith and Guest,” but I think that it is just fine to include the words “and Guest” on the envelope. I’ll explain below how to use the two envelope method to avoid placing “and Guest” on the outer envelope.

Example: Mr. James Smith and Guest

How to send an invitation to a family
Generally, an invitation to parents and children is addressed to the parents, but you may include “and Family” or list the child’s name under the parent’s names.

Example:

Mr. and Mrs. James Arthur Darling
and Family
or
Mr. and Mrs. James Arthur Darling
Sarah Darling
Adam Darling

 


 

USING INNER AND OUTER ENVELOPES

Some believe that it is impersonal to address the outer envelope as “Mr. James Smith and Guest,” or to list “and Family” under the parents names, so the two envelope system works well. Also, if you are inviting only certain members of a household you can easily list the invited members names on the inner envelope to avoid confusion as to exactly who is invited. Two envelopes, of matching or different colors, are used. The inner envelope is an un-gummed or unsealed envelope that holds the invitation, and then is placed in the outer envelope so that when the flap is lifted, the name(s) of the guest(s) is visible. The outer envelope is the one that is sealed for mailing and has the mailing address on it.

Example Outer: Mr. James Smith
Example Inner: Mr. James Smith and Guest
or
Example Outer: Mr. and Mrs. Angela Holmes
Example Inner: Mr. and Mrs. Angela Holmes, Sarah Holmes, Ashley Holmes

It’s also fine to write familiar names for close family:

Example Outer: Mr. and Mrs. Angela Holmes
Example Inner: Uncle Bill and Aunt Angela

 


 

Thanks for reading, friend! I hope this article helps answer questions you may have about how to go about getting your guest list together. If you ever have any additional questions, please feel free to email me at hello@paperheartsinvitations.com.

In part two (coming soon): I’ll go over different methods of actually getting your guest’s addresses onto the envelopes by explaining different printing and calligraphy methods. Subscribe to my mailing list so you don’t miss it!

 

Allison Paper Hearts Invitations

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10 Stationery Items to Consider When Planning Your Wedding

Carrie and Josh were married in May of 2016 (Happy Anniversary, guys!) in West Virginia and had a dinner reception at Historic Summit Inn located in Farmington, Pennsylvania. Their wedding was chocked full of gorgeous, rustic details! Paper Hearts Invitations was able to provide so many paper items for their big day and the amount of thought Carrie put into those details turned out beautifully. If you are wondering what services Paper Hearts can provide for you, please read on! You will see everything from a wedding invitation suite, ceremony programs, table numbers, menus, custom stickers for their favors and name cards for their guests. I’ve also included some fun photos of the happy couple and their big day. They are just the sweetest couple and these pictures captured by Jessica Fike Photography make you feel their joy and excitement.

I am a HUGE advocate for details. When all of your wedding stationery matches, your guests WILL notice! Here are 10 stationery items to think about when planning your wedding:

1. Save the Dates
2. Wedding Invitation Suite
3. Rehearsal Dinner Invitations
4. Ceremony Programs
5. Large Signs to welcome guests or display information
6. Name Cards
7. Table Numbers
8. Menus
9. Favor tags or stickers
10. Framed signs for family remembrance, the cookie table, and the guest book

If you have ideas on how you can make your wedding personalized, I’d love to chat! When you plan your wedding day around what you both love to do as a couple, everything will be exciting and effortless. You can incorporate things like hiking, watching movies, traveling, a favorite beer, spending time with your furry friends, your alma matter, a favorite sports team. Some of the best weddings I’ve attending have been because the couple incorporated their personalities into the details and they had fun! It’s that we all want from life and our wedding celebration, to have fun?

Contact Paper Hearts today to get started on your custom wedding package!

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Barn at Fallingwater Pennsylvania Wedding

Tiffani and Nick’s Pennsylvania Wedding took place in a gorgeous wedding venue located in the Laurel Highlands area of Southwestern Pennsylvania. The Barn at Fallingwater is located next to the famous Frank Lloyd Wright home Fallingwater. These photos were captured by Caitlin’s Living Photography and she truly embraced the details that Tiffani created for her wedding day. Paper Hearts created the wedding invitation suite, menus, thank you tags, escort cards, signs, ceremony programs, and cookie bags.

Looking for more wedding inspiration? Check out Paper Hearts Invitations Instagram!

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Greeting Cards

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Well, here’s the announcement I was so excited for! Greeting cards are now available for easy purchase in my shop! Shop Now!

Soft watercolor florals printed on premium stock ready to brighten someone’s day. Who doesn’t love getting a real card in the mail? I know I do! I had greeting cards at the bridal shows and they were received really well. Many people asked if they could buy them online, and now you can!

My email subscribers got a sneak peek yesterday along with a coupon code for discount shopping. If you don’t want to miss out on the next offer or announcement, be sure to sign up! 

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Burgundy + Gold Winter Inspiration

It was a super cold day (10 degrees!) in early January when Britani Edwards and W Rentals and Events planned this gorgeous winter inspirational styled shoot. The location was in Bridgeport, WV on the Bel Meadow golf course which was covered with a nice layer of snow and frozen water! Our models were perfect for the look and they were such troopers for braving the cold! If you are planning a winter wedding, please read on!

Photographer: Britani Edwards Photography
Event Planner: W Rentals and Events
Florist: Main Street Shoppes/Perennial Floral
Stationery: Paper Hearts Invitations
Cake: Samantha Koreski
Jewelry: Adorn Jewel of June
Hair/Makeup: Beauty by Kaleigh
Modes: Emily Domico and Jake Kelly

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Luka + Hallie the Hedgehog

A few weeks ago, Luka and I met up with the amazing Callie Lindsey to take some super cute photos of Luka and #HallieTheHedgie playing in their Honest Company diapers. The Honest Company issued a limited edition print with hedgehogs and I couldn’t resist a photo opportunity. Here’s some photos of our “babies” on their playdate!

View More: http://callielindsey.pass.us/luka View More: http://callielindsey.pass.us/lukaView More: http://callielindsey.pass.us/luka View More: http://callielindsey.pass.us/lukaView More: http://callielindsey.pass.us/lukaView More: http://callielindsey.pass.us/luka View More: http://callielindsey.pass.us/luka View More: http://callielindsey.pass.us/luka View More: http://callielindsey.pass.us/luka View More: http://callielindsey.pass.us/luka

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Romantic Halloween Styled Shoot

When Amberlee from Amberlee Christey Photography contacted me about designing stationery for her romantic Halloween styled shoot, I was super excited! Halloween is one of my favorite holidays and it was my first time designing a wedding invitation with that theme.

The shoot took place right here in Morgantown and featured two local models who will be getting married for real next summer. The shoot was featured on Southern Brides (what??!) and I’m still on cloud 9 getting published on their website.

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Photographer: Amberlee Christey Photography
Event Planner: Britt Smith Events
Cake: Lolitas Cupcreations
Invitations: Paper Hearts Invitations
Gown: Hayley Paige for The Vow Boutique
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Romantic Summer Shoot

When Britani from Britani Edwards Photography contacted me about designing stationery for her upcoming navy, blush and gold styled shoot, I was super excited! First off, I love styled shoots and second, I love, love, LOVE navy, blush and gold colors together.

This shoot took place in Campy Muffly, WV and was published on Fab You Bliss (click this link to read their post) earlier this month. I woke up one Monday morning to a flood of notifications that we were published and I can see why – the team of vendors did an amazing job pulling everything together and our models nailed it!

Photographer: Britani Edwards Photography
Second Shooter: Carrie Leigh Photography
Floral Designer: Main Street Shoppes/Perennial Floral
Bakery: Desserts by Samantha Chapman Koreski
Apparel: Not Too Shabby Boutique
Event Planner: Purple Dress Events
Beauty: Sarah Audia Makeup Artistry
Invitation Designer: Paper Hearts Invitations
Design and Decor: W Rentals & Events

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Paper Hearts Rebrand

After 10 years of being in the graphic design industry, the hardest person to design for is, hands down, MYSELF! I design something for myself and then I completely throw it out the window because I never feel it is good enough. I guess being picky is a blessing and a curse because it pushes me to become a better designer but can also drive me crazy! When I started my journey in 2013 with Paper Hearts, I designed my branding to incorporate two things that I love, hearts and the color pink. Today, I am revealing the new look of Paper Hearts Invitations. It still has the very same heart I started with back then and the color pink, but it matches my design style a little more. Watercolor florals and script fonts are what I love to incorporate for my brides so I wanted to match my branding a little more to my everyday design style. I wanted this logo to be a little more “ME” and I am so excited to share it with you guys!

Let’s take a look back and my previous logos.logo2013

And here is the new look for Paper Hearts Invitations! Let me know what you think in the comments below.

xo, Allison

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Pittsburgh Styled Shoot

Providing stationery for a styled shoot is probably one of my all-time favorite things to do. It allows me to think outside of the box and use materials I normally wouldn’t use for a full invitation order. This Modern Garden styled shoot is a wonderful display of when a great group of vendors work together, the result is bound to be amazing.

Photography | Ashley Friend Photography
Gown | The Vow Boutique
Table and Furniture Rentals | W Rentals & Events
Stationery | Paper Hearts Invitations
Florist | greensinner
Venue | Phipps Conservatory and Botanical Gardens

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